Airtable vs Notion – Choose the Ultimate Tool for Data Organization and Productivity

If you’re looking for a tool to help you organize your data and boost your productivity, you may have come across Airtable and Notion as potential options.

Both of these tools are popular among professionals and offer a range of features for managing data and staying organized. But which one is the ultimate choice for data organization and productivity?

In this article, we’ll compare Airtable and Notion to help you decide which tool is right for you.

Airtable vs Notion – Which is the Best App for Productivity and Data Organization?

Notion and Airtable and very similar in their feature set. Here’s a list of their features that are comparable to each other.

Feature Airtable Notion
Collaboration Airtable allows multiple users to collaborate on a project in real-time. Notion allows multiple users to collaborate on a project in real-time.
Customizable templates Airtable offers a variety of customizable templates for different use cases. Notion offers customizable templates for different use cases.
File attachment Airtable allows users to attach files to records in their databases. Notion allows users to attach files to pages in their databases.
Third-party integrations Airtable integrates with a variety of third-party apps and services. Notion integrates with a variety of third-party apps and services.
Advanced formatting options Airtable allows users to format text and add rich media to their records. Notion allows users to format text and add rich media to their pages.
Mobile app Airtable has a mobile app for iOS and Android. Notion has a mobile app for iOS and Android.
Airtable vs Notion – Similarities table

But Notion was designed as a knowledge management and note-taking app while Airtable was designed to be a cloud database with an easy interface.

Notion vs Airtable – Comparison

While the apps offer similar functionality on paper, Notion and Airtable serve different purposes.


Notion window

Notion is a powerful productivity and collaboration platform that is changing the way people work. With its ability to help users manage their tasks, and projects, and collaborate with others, Notion has quickly become a popular choice among individuals, teams, and organizations of all sizes.

Whether you’re a student looking to keep track of your assignments, a team leader looking to streamline your workflow, or a business owner looking to improve communication and collaboration among your employees, Notion has you covered.

With its highly customizable interface, you can tailor the platform to your specific needs and get things done more efficiently and effectively.


Airtable project management

Airtable is a game-changing collaboration and organization platform that is transforming the way people work.

With its unique blend of a database, spreadsheet, and document editor features, Airtable makes it easy to create and manage data in a flexible and customizable way.

Whether you’re a project manager looking to keep track of your team’s progress, a marketing team looking to organize your assets, or a small business owner looking to streamline your operations, Airtable has you covered.

With its user-friendly interface and powerful integrations, you can get up and running quickly and easily, and start collaborating and organizing like never before.

Airtable vs Notion – Features

Features of Notion

  • Notes: Notion enables users to compose text notes, bullet lists, and to-do lists with the option to supplement with media such as images, videos, and embeds from other websites.
  • Task management: Task management is made easy with Notion’s feature that allows users to make to-do lists, assign tasks to other users, and establish deadlines.
  • Databases: Users can construct custom databases to store and organize data, selecting from an array of database templates or creating their own from scratch.
  • Collaboration: It also permits users to share pages and databases with other members of a team, enabling real-time collaboration on projects.
  • Customization: Notion provides a wide range of customization options, such as adjusting the layout and design of pages, or creating custom views of databases.
  • Calendar integration: Moreover, users can integrate their Notion data with Google Calendar and Apple Calendar, providing a comprehensive view of tasks and appointments.
  • File attachments: Files, including documents, images, and videos, can be attached to pages and databases within Notion.
  • Mobile app: For on-the-go access, Notion has a mobile app available for iOS and Android.
  • Keyboard shortcuts: Keyboard shortcuts are available to help users quickly navigate Notion.
  • Import and export: Data can be transferred to and from other apps, such as Evernote and Asana.
  • Third-party integrations: Notion also supports integrations with other apps and services including Trello, Slack, and GitHub.
  • Templates: Additionally, users have access to a library of templates for a variety of use cases, like project management, event planning, and personal development.

Features of Airtable

  1. Flexible and customizable data organization: Airtable allows users to create and organize their data in a way that makes sense for their specific needs, using a variety of field types and views (e.g. grids, calendars, galleries) to display and manipulate the data.
  2. Collaboration and sharing: Airtable makes it easy for teams to collaborate and share information in real-time, with features such as commenting, tagging, and @mentions to facilitate communication and coordination.
  3. Integration with other tools: Airtable integrates with a wide range of other tools and platforms, including popular productivity and project management apps such as Trello, Slack, and Google Drive. This allows users to seamlessly incorporate their Airtable data into their existing workflows.
  4. Robust API and automation capabilities: Airtable offers a powerful API and support for integrations with popular automation tools such as Zapier and IFTTT, enabling users to automate repetitive tasks and create custom workflows.
  5. Security and reliability: Airtable is built on top of a secure, scalable infrastructure and offers a range of security controls and features to protect user data, including encryption, access controls, and backup and recovery options.

Pricing comparison Airtable vs Notion

Notion Pricing

Notion offers a free version of its platform, as well as paid plans starting at $4 per month for individual users and $8 per month for teams.

Airtable pricing

Airtable has four pricing plans:

  • Free: Designed for individuals or small teams just starting out with Airtable, and is offered at no cost. It includes unlimited bases, up to 5 creators or editors, unlimited commenter and read-only users, and a limited number of records and attachments per base.
  • Plus plan: Priced at $10 per seat per month when billed annually, or $12 when billed monthly. Intended for teams looking to create connected apps to manage their workflows. It includes additional features such as custom branded forms and automatic table syncing.
  • Pro plan: Costs $20 per seat per month when billed annually, or $24 when billed monthly. Designed for teams and departments who need to build connected apps to power their most important processes. It includes features such as Gantt and Timeline Views and granular interface permissions.
  • Enterprise plan: Geared towards departments and organizations who need a scalable and customizable connected apps platform, and is priced through custom quotes. It includes advanced features such as SAML-based single sign-on and an enterprise-wide admin panel.

Notion and Airtable Reviews

Notion Reviews

Airtable reviews

Notion vs Airtable Competitors

Airtable competitors and alternatives

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