Todoist vs Airtable: The Pros and Cons of Both Platforms

Get ready for the ultimate showdown of productivity – Todoist vs Airtable! We’ll be comparing two of the most popular apps for organizing tasks and projects, and seeing which one comes out on top. With Airtable’s powerful database features and Todoist’s easy-to-use task management tools, it’s sure to be an exciting battle of productivity!

Todoist vs Airtable – A Detailed Look

Let’s get right into the comparison of Todoist and Airtable. One is a to-do list app and another is a cloud database that doubles as a productivity tool for many. But which one is right for you?

What is Todoist?


Todoist is a task management app that allows users to organize and prioritize their to-do lists and tasks. It offers features such as natural language processing, project and label organization, and integration with popular calendar apps such as Google Calendar.

Todoist is available on multiple platforms including desktop, mobile, and web, and offers a range of pricing options including a free version and a paid subscription with additional features. Users can customize their Todoist experience with features such as custom filters and themes. Todoist is widely used by individuals and teams for personal and professional task management.

What is Airtable?

Airtable project management

Airtable is a game-changing collaboration and organization platform that is transforming the way people work.

With its unique blend of a database, spreadsheet, and document editor features, Airtable makes it easy to create and manage data in a flexible and customizable way.

Whether you’re a project manager looking to keep track of your team’s progress, a marketing team looking to organize your assets, or a small business owner looking to streamline your operations, Airtable has you covered.

With its user-friendly interface and powerful integrations, you can get up and running quickly and easily, and start collaborating and organizing like never before.

Todoist vs Airtable Features

Features of Todoist

  • Task Management: Todoist makes it super easy to stay organized and on top of your tasks. You can create and organize to-do lists, set reminders, and deadlines, and see your progress over time.
  • Natural Language Processing: This awesome feature lets you input tasks like you would in a sentence, so you don’t have to worry about sticking to strict formatting.
  • Project and Label Organization: Todoist allows you to organize tasks into projects and labels so that you can prioritize and keep track of everything.
  • Calendar Integration: You can integrate your Todoist account with Google Calendar so that you can see all your tasks and appointments in one place.
  • Customization: Personalize your experience with custom filters and themes.
  • Multiple Platforms: Todoist can be accessed from desktop, mobile, and web, so you can manage your tasks wherever you are.

Features of Airtable

  1. Flexible and customizable data organization: Airtable allows users to create and organize their data in a way that makes sense for their specific needs, using a variety of field types and views (e.g. grids, calendars, galleries) to display and manipulate the data.
  2. Collaboration and sharing: Airtable makes it easy for teams to collaborate and share information in real-time, with features such as commenting, tagging, and @mentions to facilitate communication and coordination.
  3. Integration with other tools: Airtable integrates with a wide range of other tools and platforms, including popular productivity and project management apps such as Trello, Slack, and Google Drive. This allows users to seamlessly incorporate their Airtable data into their existing workflows.
  4. Robust API and automation capabilities: Airtable offers a powerful API and support for integrations with popular automation tools such as Zapier and IFTTT, enabling users to automate repetitive tasks and create custom workflows.
  5. Security and reliability: Airtable is built on top of a secure, scalable infrastructure and offers a range of security controls and features to protect user data, including encryption, access controls, and backup and recovery options.

Todoist vs Airtable Pros and Cons

Todoist Pros and Cons

Pros of Todoist:

  • Todoist makes it easy for you to stay organized and on top of your tasks and projects. With features like subtasks, task descriptions, tags, and task comments, you can break down your tasks into smaller, more manageable pieces and keep track of everything you need to do.
  • If you work with a team, Todoist can help you collaborate and stay in sync with up to 5 users per project for free. This is a great way to ensure that everyone knows what needs to be done and when it needs to be done.
  • Todoist has some really cool features that can help you get things done more efficiently. For example, the advanced natural language input lets you set the day, time, and date of a task just by typing it into the task title, which saves you a lot of time and hassle. The filters feature is also really useful for organizing your tasks and finding what you need quickly.
  • Todoist integrates with a ton of other platforms and apps, which makes it super convenient to use. You can use it as a Gmail add-on, Outlook add-in, or on your phone or computer, so you can access it from anywhere.

Cons of Todoist:

  • Some of the more advanced features are only available in the paid plans. If you want to be able to collaborate with more than 5 users per project, set multiple reminders per day, or use the filters feature, you’ll have to upgrade to a paid plan.
  • Can be overwhelming if you have a lot of tasks and projects going on at once.
  • Not the most visually appealing task management tool.

Pros and Cons of Airtable

Pros of Airtable

  • Airtable is incredibly versatile and allows users to create ready-made or customizable apps with minimal setup time or personnel training.
  • Real-time data accessibility allows users to collaborate with other teams on shared data and view the most up-to-date information to make accurate decisions.
  • The intuitive app builder and ready-made work views enable users to quickly create the tools they need and view data in different ways to find relevant insight.
  • Built-in automation and integration with more than two dozen apps allow users to streamline manual processes and increase their efficiency.

Cons of Airtable

  • Airtable lacks the depth of features and functions that dedicated project management software offers.
  • Collaboration between bases is segmented, and creating a synced table or copying data to a new table requires complex steps.
  • The graph/chart apps are great but are not significantly customizable, and extensions are limited on the lowest-priced paid plan.

Todoist vs Airtable Pricing

Todoist Pricing

Todoist is a great option! They have three different pricing plans – Free, Pro, and Business.

  • Free planif you’re just getting started, this is the plan for you! You get access to up to 5 active (non-archived) projects, 300 active tasks per project, 20 active sections per project, 5 collaborators per project, 5 MB file uploads, and 3 filter views. Plus, you get 1 week of activity history. All for free!
  • Pro planthis plan costs $4/month if you pay yearly, or $5/month if you pay monthly. You get access to up to 300 active (non-archived) projects, 300 active tasks per project, 20 active sections per project, 25 collaborators per project, 100 MB file uploads, and 150 filter views. Plus, you get unlimited activity history.
  • Business planthis plan costs $6/member/month if you pay yearly, or $8/member/month if you pay monthly. You get access to up to 500 active (non-archived) projects per member, 300 active tasks per project, 20 active sections per project, 50 collaborators per project, 100 MB file uploads, and 150 filter views per member. Plus, you get unlimited activity history.

Airtable pricing

Airtable has four pricing plans:

  • Free: Designed for individuals or small teams just starting out with Airtable, and is offered at no cost. It includes unlimited bases, up to 5 creators or editors, unlimited commenter and read-only users, and a limited number of records and attachments per base.
  • Plus plan: Priced at $10 per seat per month when billed annually, or $12 when billed monthly. Intended for teams looking to create connected apps to manage their workflows. It includes additional features such as custom branded forms and automatic table syncing.
  • Pro plan: Costs $20 per seat per month when billed annually, or $24 when billed monthly. Designed for teams and departments who need to build connected apps to power their most important processes. It includes features such as Gantt and Timeline Views and granular interface permissions.
  • Enterprise plan: Geared towards departments and organizations who need a scalable and customizable connected apps platform, and is priced through custom quotes. It includes advanced features such as SAML-based single sign-on and an enterprise-wide admin panel.

Todoist vs Airtable User Reviews

Todoist Reviews

This is an awesome program & I use it all the time.

A play store user review
  • Todoist scores 4.8 on 5 on the Apple app store. Its user base is largely satisfied with the app! Read all the reviews here.
  • It has a 4.5-star rating on the Google Play store which is still excellent considering the 2.5 million reviews. Read all the reviews here.

Airtable reviews

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